There are several factors to take into account when a business needs to relocate offices. Here are some actions the company might want to take to simplify the entire moving process.
The Checklist Of Office Moving
It is vital to plan the office transfer at least six months in advance in order to be able to be ready for any potential unforeseen circumstances and ensure that it goes successfully.
1. 6 months before moving
Set a budget: Determine how much money the company can allocate to the move, including any expenses related to the new office space.
Research new office locations: Look for a space that fits the company’s needs in terms of size, location, and amenities. Consider the lease or rental agreement, the building’s amenities, and the cost of utilities and maintenance.
Plan the layout: Once you’ve found the new office space, plan out how you want to set up the office, including the furniture, equipment, and layout of the space. Consider consulting with a professional interior designer for advice.
2. 4 months before moving
It’s time to pack your bags and let your staff know you’ve found a new, suitable place for your office and that they should get ready for an exciting new journey.
Notify employees and clients: Let employees and clients know about the upcoming move and any changes that will occur as a result. This will help ensure a smooth transition and minimize any disruption to business operations.
Create a moving schedule: Set a timeline for the move and create a schedule of tasks that need to be completed. This will help ensure that everything is completed on time and that the move goes smoothly.
Clean and prepare the space: Make sure that the new office space is thoroughly cleaned and prepared before moving in. This includes deep cleaning the floors, walls, and windows, as well as ensuring that any necessary repairs or maintenance are taken care of.
Purge unnecessary items: Before moving, go through the current office and get rid of anything that you don’t need or use. This will help reduce the amount of stuff you need to move and make the process easier.
Label everything: Make sure to label all boxes and equipment with their contents and destination in the new office space. This will help ensure that everything ends up in the right place and that you can find what you need quickly.
Move-in equipment and furniture: Coordinate the delivery and installation of any equipment and furniture for the new office including desks, chairs, computers, printers, and other office supplies.
3. 2 months before moving
It’s time to conduct the last steps of the transition and start your new journey
Communicate with vendors and clients: Let vendors and clients know about the move and provide them with the company’s new contact information to ensure that there are no interruptions in your business operations during the move.
Set up utilities and services: Set up internet, phone lines, utilities, and other necessary services in the new office space.
Update the company address: Update the new business address on the website, business cards, and other marketing materials. You should also notify any vendors, suppliers, and clients of your new address to avoid any confusion or delays in communication.
The aforementioned procedures can seem challenging, but they won’t be if you have a well-thought-out plan from the start and often check on how it’s going. You should also constantly psychologically prepare your team members and listen to their suggestions. We hope that by working together to address each other’s issues, workplace relocation will cease to be one of your fears.
W Business Center is pleased to accompany you in this long and time-consuming journey. Let’s get in touch with us! And we will help you out with the best strategy!